The process of obtaining commercial document attestation which addresses the genuineness of the said document. They include a step-by-step process and conditions as to how the document is to be accredited so that it can be used in any legal proceeding. Let us have an overview about the process of attestation of commercial documents and requirements.
Step 1: Document Collection
The first procedure that comes with the process of commercial document attestation is to gather all documents that require attestation. Such documents may comprise of contract, agreement, bills or any other legal or commercial document which requires the issuance of authentication.
Step 2: Document Examination
The procedure of commercial document attestation starts with a scrutiny of the documents by a professional and that the following documents should be collected. In this step, the objective is concerned with the genuineness, relevancy, and reliability of the documents. The professional will scrutinize for any Variation or Alteration or for any fraudulent dealings.
Step 3: The notary public attestation
Once the documents are examined, they are usually signed by an authority before being certified by a Notary Public. Notarization simply involves the act of an officer like the notary public authenticating the signature of a document’s maker or signer. Once this commercial document attestation process is complete, it aids in the validation process of the document.
Step 4: Embassy Attestation
Sometimes, it will be necessary to make further commercial document attestation by the respective embassy or consulate. This step is usually required only for the documents intended to be used in the foreign country. The embassy or consulate will as well guarantee the genuineness of the document and will afterwards stamp or seal it an attestation certificate.
Step 5: Finishing of Attestation Process
Once the documents have been notarized, and if so, required by the embassy, then they are presented back to the required individual or business. The completed and authenticated documents can then be used for different forms of transactions such as business, legal or official.
Requirements
The following are the conditions that need to be complied with to have your commercial document attestation. These requirements may however depend on the country or nation of the attestation and the purpose the attestation is going to serve. However, some common requirements include:
- Valid Identification: The parties submitting the commercial documents for commercial document attestation need to present valid identification, such as a passport, driver’s license, or registration certificate of the company.
- Original Documents: In the conventions, the documents being attested must be original or be a certified true copy. Original forms of a document are mainly used while electronic copies or photocopies are not allowed.
- Valid Purpose: The documents that are attested must have some purpose such as business or legal business all or in some cases legal proceeding.
- Completeness: The documents should be and all the information that needs to be filled and all the necessary signatures should be included. Any information that may be missing or incomplete, may lead to rejection of commercial document attestation request.
- Valid Address: Besides, evidence in form of a legal document ranging from a passport utilities bill and the like showing the location of the physical address of the individual or entity requesting the attestation of the financial statement must also be provided.
Thus, the following of all the requirements and regulations set by the governing authorities is crucial when it comes to commercial document attestation. If these requirements are not met, this may lead to delays on rejection on the commercial document attestation request.
By observing all the steps and the requirements carefully, the people who require commercial document attestation can go for it without any challenges.
